9.1.12 – Students on Military Leave or Leave as a Volunteer
POLICY: Spoon River College, in compliance with federal and state laws, allows student withdrawal due to military leave or leave under the Volunteer Emergency Worker Higher Education Protection Act.
This policy applies to all Spoon River College students requesting withdrawal due to military leave or leave under the Volunteer Emergency Worker Higher Education Protection Act.
Student Military Leave:
Student Responsibility: Students will inform the College and their faculty as early as possible of a probable call to active duty.
Student Called to Active Duty Prior to December 1 or May 1:
If a student is called to active duty prior to December 1st or May 1st of the appropriate semester, the student may withdraw from all classes and the College will offer tuition credit for a future semester or refund the money to the funding agency depending on the source of financing.
The Dean of Student Services must be notified of these withdrawals to ensure that proper credit is given to the student.
Students must provide the College with a copy of their orders, which is sent to the Dean of Student Services as notification.
Students Called to Active Duty After December 1 or May 1:
If a student is called to active duty after December or May 1st of the appropriate semester, the student may have completed enough of the class so that the grade could be offered.
An incomplete should be offered only on the possibility of a very short tour of duty (two or three weeks). If an incomplete is offered, and the student’s tour goes beyond the deadline for the incomplete to be made up (nine weeks from the end of the semester), we will retroactively give the student a withdrawal rather than the automatic change to an “F” grade to protect the student.
Volunteer Emergency Worker Leave: Per the Volunteer Emergency Worker Higher Education Protection Act, Spoon River College will provide reasonable accommodations to any student who is a volunteer emergency worker with regard to absence from class due to performance of his or her emergency worker duties.