6.4 - Disposal of Unneeded Assets
Last updated on April 10, 2023
POLICY: The College disposes of unneeded assets in accordance with the Illinois Public Community College Act. The Act states in Section 103-41 that the Board has the power, “To sell at private or public sale any personal or real property belonging to the district and not needed for community college purposes.”
SCOPE:
This policy applies to all Spoon River College employees and any individual interested in obtaining unneeded assets of the College.
DETAILS:
- Unneeded College assets are disposed of in one of the following manners:
- Private Sale: A private sale is based on administrative research. Private sale may be a sealed bid or direct sale when deemed in the best interest of the institution.
- Direct Sale: A direct sale is for items having limited resale market and of interest to only a single vendor.
- Public Sale: A public sale includes an auction or pre-priced sale. Employees of Spoon River College may participate in the public sale.
- Donation: A donation includes donating materials to another non-profit organization.
- Salvage: Salvage is items taken to a “junk yard” for salvage value.
- Periodically, the Director of Facilities will solicit the collection of unneeded assets. At that time and throughout the year, the Vice President may identify items for surplus by sending an e-mail to the Director of Facilities indicating the following:
- Description, quantity, location, and condition.
- The donor clearly marks the items as "surplus" with durable tape. The maintenance staff removes the items from the donor's site.
- Periodically, the Director of Facilities circulates a list of usable items to the Vice President for possible reassignment. Items not reassigned are disposed of per the above guidelines. Notice of a public sale is published internally and throughout the College district.
- Buyers are required to remove items from the sale location promptly.