4.9 – Ownership of Documents

POLICY:  Spoon River College considers documents created that utilize information obtained by the employee as a result of their employment by the College, which are related to College operations or delivery of services are the property of Spoon River College.


This policy applies to all Spoon River College employees.


Document:  For the purpose of this policy, a document is a report, form, letter, and/or other college-related items, constructions, or projects which may be in print form, computer disk or tape form, on film, or in any other format used in maintaining such information.


  1. Documents which are created by full time faculty are proprietary based on the language in the faculty collective bargaining agreement.
  2. The College President or designee may authorize transfer of ownership to the individual creating the item.
  3. Upon terminating employment with the College such files shall not be destroyed or removed from the College premises; however, selected items may be duplicated and taken upon departure with the approval of the President or designee.