4.8 – Notice and Flyer Posting

POLICY:  Spoon River College provides bulletin boards, cork strips, and other posting areas to allow internal and external posting of college-related materials and advertisements under the guidelines outlined below.

SCOPE:                                                                                    

This policy applies to all individuals wishing to post posters, flyers, notices, advertisements, or any other types of materials on Spoon River College property.

DEFINITIONS:

Communication centers:  Communication centers are identified as bulletin boards enclosed in glass cases.  One communication center is located on each floor of each building at the Canton Campus.  Communication centers are also located at the front entrance at the Havana and Rushville Centers.

Open bulletin boards:  Open bulletin boards are located in the Student Center and outside the Learning Resource Center (LRC) at the Canton Campus and in the Student Commons as well as various additional locations at the Macomb Campus.

Cork posting strips:  Cork posting strips are located on each floor of Centers, Taylor and Engle buildings at the Canton Campus.

Student Center:  Student common area located on the ground floor at the Canton Campus.

DETAILS:

  1. Supervision / Approval of postings:
    1. The Dean of Student Services supervises the use of the communication centers, the cork strips, postings in the Student Center and all other non-student posting areas on the Canton Campus.
    2. The Vice President or designee on the Macomb Campus supervises the use of the all postings except specific offices such as Student Services, Financial Aid, and Business Services, which have specific boards assigned to their offices. Each office is responsible for approving, posting, and removing materials on office boards.
    3. The Center Directors supervise the use of the communication centers at the Rushville and Havana sites. Staff at the Macomb Outreach Center will supervise the use of their communication center and bulletin boards.
  2. Permitted postings:
    1. Approved college-related postings are permitted in classrooms, communication centers, along cork strips throughout the College, and on bulletin boards in the Student Center. Only student-related materials may be posted in the Student Center.
    2. Sidewalk chalk may be used on sidewalks only and its use must be approved by the Dean of Student Services at the Canton Campus or the Dean of Instruction or designee on the Macomb Campus.
    3. Other bulletin boards are managed by various College committees, offices, and organizations. These bulletin boards are managed by the following positions:
      BULLETIN BOARDMANAGED BY
      Art displaysArt faculty
      College Senate bulletin boardFaculty Senate Chair
      Financial Aid bulletin boardFinancial Aid
      Fine and performing arts bulletin boardDrama faculty
      Habitat for HumanityOrganization Sponsor
      Honors bulletin boardHonors program faculty
      IEA/NEA bulletin boardAssociation Chairpersons
      Job opportunity boardHuman Resources
      Phi Theta Kappa bulletin boardPhi Theta Kappa President
      Student job postingsStudent Services
      Student Government Assoc bulletin boardStudent Government Assoc  Chair
      Student services bulletin boardStudent Services
    4. External organizations are limited to posting information on an open bulletin board located in the Student Center on the lower level of the Centers building at the Canton Campus. All external organizations must receive approval from the Dean of Student Services or the Dean of Instruction Vice President of Instruction and Student Services or designee on the Macomb Campus prior to posting any materials.
  3. Prohibited postings:
    1. Posting on glass surfaces, doors (excluding staff and faculty office doors), painted surfaces, window and doorframes, floors, building signs and exterior surfaces of the buildings is prohibited with the exception of student-related postings in the Student Center.
    2. Posting on external surfaces of College buildings, light poles, automobiles, and sidewalks is prohibited.
    3. Posting business solicitations is prohibited.
    4. Posted materials in violation of this policy will be removed.

PROCEDURE(S):

  1. Communication Centers:
    1. Individuals interested in posting at a communication center must receive advanced approval from the Dean of Student Services at the Canton Campus, Dean of Instruction at the Macomb Campus, the Directors at the Havana or Rushville sites, or staff at the Community Outreach Center.
    2. The request is approved, not approved, or modified by the approver.
    3. The approver is responsible for displaying and removing postings and flyers in the communication centers and all other non-student posting areas.
  2. Student Center:
    1. Individuals interested in posting at the student center must receive advanced approval from the Dean of Student Services.
    2. The request is approved, not approved, or modified by the approver.
    3. The approver is responsible for displaying and removing postings and flyers in the Student Center as well as ensuring the suitability of materials on the cork strips.
  3. Removal of postings: Postings will be removed the day after the event.  If the posting does not regard a specific event, it will be allowed to stay for two weeks.