4.4 College Owned or Rented Vehicles

4.4 - College Owned or Rented Vehicles

Last updated on April 3, 2023

POLICY: Vehicles owned or rented by Spoon River College or on behalf of Spoon River College are intended to be used by authorized drivers for the purpose of conducting college-related business. Further, it is expected that authorized drivers will ensure that the guidelines outlined are followed. Intentional misuse or negligent use of college owned or rented vehicles is subject to the College’s disciplinary policy.

Employees not eligible for mileage reimbursement for their personal vehicle may not use a college owned vehicle for the trip.

Refer to the Use of Spoon River College Property policy for personal use of college owned vehicles.

SCOPE:

This policy applies to all authorized drivers of Spoon River College vehicles.

DEFINITIONS:

Authorized Driver: Full-time and regularly scheduled part-time employees, coaches, and other authorized individuals that have had their motor vehicle records checked and approved are considered authorized drivers of Spoon River College owned or rented vehicles. Authorized drivers will lose college owned or rented vehicle driving privileges under the conditions below:

Number of minor violations	Number of At-Fault Accidents
--	0	1	2	3
0	Clear	Acceptable	Borderline	Unacceptable
1	Acceptable	Borderline	Unacceptable	Unacceptable
2	Borderline	Unacceptable	Unacceptable	Unacceptable
3 or more	Unacceptable	Unacceptable	Unacceptable	Unacceptable
Any major violations	Unacceptable	Unacceptable	Unacceptable	Unacceptable

Major Violations (within last five years of violation date) include:

A violation in connection with a fatal accident.
Any felony involving the use of an automobile.
Driving under a suspended, revoked, or expired license.
Driving under the influence of drugs or alcohol and/or the refusal to take a blood/breath test.
Fleeing or attempting to elude the police; failure to stop and report an accident in which the driver was involved.
Negligent vehicular homicide.
Operating a motor vehicle without the owner’s permission.
Permitting an unlicensed person to drive.
Reckless, negligent, careless driving or racing.
Speeding in excess of 20 mph over the speed limit.

The following are not considered as a violation:

Defective equipment (lights, brakes, etc).
Oversize or overweight.
Seatbelt violations.

Borderline Drivers:

Borderline drivers include “borderline” situations as noted in the above chart and the following:

Past suspensions with reinstatements shown on the MVR.
Drivers 18-21 with one or more violations/accidents within the last three years.