POLICY: Spoon River College is committed to providing equitable access to digital materials, information technology, services, and the environments in which information technology is used.
SCOPE:
The policy applies to everyone who deals with any creative systems. These areas include websites, instructional materials, documents, electronic media, video and audio content, or software and hardware systems.
Individual Web pages published by students, employees, or non-institution organizations hosted by the College, but that do not conduct College-related business are outside the scope of this policy.
DETAILS:
Responsibilities: All College administrators, faculty, and staff are responsible for ensuring equal and effective access to electronic and information technology to the greatest extent possible in accordance with the following practices:
Follow the WCAG 2.0 level A and AA guidelines on all newly developed digital materials.
Use hardware and software products that support universal design and access.
Provide accessible technology-related work environments that accommodate all users.
Use accessible tools and techniques in the creation of digital materials and communications.
Provide captions and a transcript for any developed video files.
Follow the Accessibility Timeline in order to revise course sections that adhere to the WCAG guidelines and Quick guide.
Participate in ongoing training efforts to learn how to create accessible web content, convert documents and presentations to accessible formats, and promote accessible instruction.
Contact the Coordinator of Online Services or the Director of Academic Support for assistance.
In cases where Web content, Web applications, digital materials or services are not accessible, an individual with a disability may request that the Web content, Web application, digital material or service be made available in an accessible alternative format or that an equally effective accommodation be provided by the unit responsible for its provision and maintenance. The responsible unit must, upon receipt of the request, make accessible versions available to all users within a reasonable time period.
Exceptions: The Chief Information Officer (along with the ADA Compliance Committee) is responsible for interpreting the Digital Accessibility Policy and providing executive authority, with consultation as necessary, over all digital accessibility within the scope of this policy.
The following circumstances may qualify as exemptions from this policy:
Where compliance is not technically possible or may require extraordinary measures due to the nature or intent of the information resource, application or service, a request for exemption must be made.
Where compliance would result in a fundamental alteration of the information resource, application, or service, and not satisfy the original intent.
Where the product is not currently in compliance, but efforts are underway to fix the defects by a defined date.
Contacts: If you are unable to access digital materials:
Students who are receiving accommodations through the Office of disAbility Services should notify the faculty member and if not resolved, contact the Office of disAbility Services.
Students who are not receiving accommodations through the Office of disAbility Services should notify the faculty member and if not resolved, contact the academic Dean.
Faculty who need assistance with making digital materials accessible should contact the Director of Academic Support.
Staff and administrators who need assistance with making digital materials accessible should contact the Coordinator of Online Services.
Employees should notify their supervisor and if not resolved, contact Human Resources.