4.21 – ID Card Policy

POLICY:  It is the policy of Spoon River College (SRC) to require photo identification (ID) cards for all employees and students of the College in order to facilitate safety and security.


This policy applies to all Spoon River College employees and students.


  1. The SRC ID Card is the property of Spoon River College. The Canton Learning Resources Center (LRC or Library), is responsible for the overall production and distribution of the official ID card for Spoon River College. The LRC staff adheres to this policy to govern the production and distribution of the SRC ID Card.
  2. ID cards may not be transferred or altered.
  3. All college employees are required to obtain and wear their ID card at all times while on campus. Failure to do so may result in disciplinary action.  NOTE:  The photograph on the identification card may be used for the College’s online employee directory; however, this photo will not be used for that purpose without the employee’s consent.
  4. Students are required to carry their ID cards at all times while on campus.
  5. Students must show their ID card upon request by Spoon River College officials performing their duties that identify themselves and state the reason for their request. Failure or resistance on the part of the student to produce a valid student ID may result in disciplinary action.
  6. Unauthorized use warrants confiscation and/or disciplinary action.
  7. Deactivating ID Cards:
    1. Accounts will be closed automatically when:
      1. A student is no longer a registered student; or
      2. After an employee’s last date of employment with the College;
  8. Lost/Stolen ID Cards: Employees or students should contact the Canton LRC immediately at (309) 649-6208 if their card is lost or stolen. Although the initial card is free, the replacement fee for lost or stolen cards is $15.
  9. ID Card Uses/Benefits: SRC ID Card provides the combined functionality of identification, and a library card all in one card.
      1. Identification: The Official College Identification Card is required for all students and employees and may be used for identification in any of the following:
        1. As a common means by which departments can identify individuals. It is also used instead of a social security number (for example, student billing);
        2. To attend college events (for example, sporting events);
        3. To access to other college related functions
      2. Library Card: The barcode on the back of an ID card allows the card to also serve as an SRC library card.
  10. SRC ID Disclosures:
    1. Card Holder Agreement (General Terms and Conditions): The following terms and conditions will govern the use of the SRC ID Card account:
      1. The SRC ID Card is an identification (ID) card used by SRC students and employees.
      2. Spoon River College reserves the right to change the account terms and conditions at any time. If a change reduces limits or restricts the account holder’s rights under the terms and conditions, the College will give at least twenty (20) calendar days’ notice by mail.  However, if an immediate change is necessary for security reasons, the College may first make the change and then notify the account holder.
      3. Spoon River College reserves the right to utilize any and all data and images for official college business.
      4. To receive an ID card, individuals must be an active SRC student or employee.
      5. Use of the ID card constitutes acceptance of the policies contained within the cardholder agreement.
    2. All individuals requesting a SRC ID Card must complete and sign a SRC ID Card Agreement Form. Completion of this form constitutes an acknowledgement of the card holder’s rights and responsibilities with respect to their official college identification card.


  1. Acquiring an SRC ID Card:
    1. Employees: Employees may acquire an SRC ID Card at the Canton or Macomb Campuses or at the Havana or Rushville Centers.  New employees are required to acquire an ID card upon hire.
    2. Students: At the beginning of each semester, the College will host events at each site where students will be able to get their first ID card.  Throughout the semester, students can still obtain their SRC ID card at the following sites:
      • Canton: LRC – 2nd Floor Centers Building
      • Macomb: LRC-2nd Floor
      • Macomb: Student Services Office
      • Havana: Front Desk
      • Rushville: Front Desk

      Students must be admitted for the current semester in which they are requesting an ID.

    3. All card applicants must provide one of the following acceptable forms of valid identification:
      • State Issued Driver’s License
      • State Issued ID card
      • US Passport