3.3.8 – Paid Time Off (PTO) Benefit

POLICY:  Spoon River College provides eligible employees paid time off (PTO) leave that can be used for vacation leave, sick leave, or other paid time off leave.


This policy applies to all eligible employees including the following:

NOTE: Days are prorated based upon full-time equivalency (FTE) as defined in item 9 below.


  1. The paid time off (PTO) year is concurrent with the College’s fiscal year (July 1 – June 30).
  2. PTO may not be taken until it is earned.
  3. PTO is taken by June 30 of the following year in which it was earned.
  4. PTO must be pre-approved by the immediate supervisor prior to use, except in the case of illness or emergency.
  5. PTO pay must be appropriately reflected on the employee’s electronic timecard.
  6. PTO pay is not considered as time worked for the purpose of overtime calculations.
  7. PTO pay is computed at individual employee’s base rate of pay.
  8. PTO may be taken due to incapacity due to illness, injury, pregnancy, childbirth, doctors’ appointments or quarantine to home, of the employee and any member of the family as identified below. Members of the family are defined as:

    Should serious illness or hospital confinement befall an employee’s aunt, uncle, niece or nephew, PTO leave may be used.

  9. PTO accrues on a per pay basis and prorated based upon the full-time equivalency of the position (as defined in the employee’s personnel file). For example, an eligible classified employee working 20 hours per week, with 4 years of service, accrues time off based upon the following formula:
    20 (hours per week) divided by 5 (days per week) x 7 days (time off benefit) = 28 hours per year.
  10. Upon termination of employment, an employee is paid the unused number of accrued PTO days.
  11. Employees on an approved leave of absence may not accrue PTO during the extent of the leave.