3.3.16 – Covid-19 Leave

Policy:  The Public Community College Act is amended by adding Sections 3-29.20 and 3-29.25.

Spoon River College recognizes the benefit of providing paid administrative leave due to a public health emergency related to COVID-19.

Scope:
Employee: A person employed by Spoon River College on or after the effective date of the amendatory Act of the 1-2nd General Assembly, April 5, 2022.

Definition:

Fully vaccinated against COVID-19: Two weeks after receiving the second dose in a 2-dose series of a COVID-19 vaccine authorized for emergency use, licensed, otherwise approved by the United States Food and Drug Administration; or two weeks after receiving a single dose of a COVID-19 vaccine authorized for emergency use, licensed, or otherwise approved by the United States Food and Drug Administration.  Should the Centers for Disease Control and Prevention of the United States Department of Health and Human Services update the definition of “fully vaccinated against COVID-19” to include booster dose(s), this policy will adopt the new definition and employees who have not received the recommended booster dose(s) by 5 weeks after the Department of Public Health adopts the revised definition of “fully vaccinated against COVID-19” are not considered fully vaccinated for determining eligibility for future paid administrative leave.

Details:

Pursuant to changes to the amendatory Act of the 102nd General Assembly (110 ILCS 805/3-29.25 new):

Paid Administrative Leave:

During any time when the Governor has declared a disaster due to a public health emergency pursuant to Section 7 of the Illinois Emergency Management agency Act, Spoon River College, the State or any of its agencies, or a local public health department has issued guidance, mandates, or rules related to COVID-19 that restrict an employee of SRC from being on college property and:

  1. The leave is needed because the employee is restricted from being on SRC property because the employee:
    1. Has a confirmed positive COVID-19 diagnosis via a molecular amplification diagnostic test, such as a polymerase chain reaction (PCR) test for COVID-19;
    2. Has a probable COVID-19 diagnosis via an antigen diagnostic test;
    3. Is in close contact with a person who had a confirmed case of COVID-19 and is required to be excluded from SRC property; or
    4. Is required by SRC policy to be excluded from College property due to COVID-19 symptoms; or
  2. The leave is needed to take care of a child of the employee who is unable to attend elementary or secondary school because the child:
    1. Has a confirmed positive COVID-19 diagnosis via a molecular amplification diagnostic test, such as a polymerase chain reaction (PCR) test for COVID-19;
    2. Has a probable COVID-19 diagnosis via an antigen test;
    3. Is in close contact with a person who has a confirmed case of COVID-19 and is required to be excluded from school; or
    4. Is required by the school or school district policy to be excluded from school district property due to COVID-19 symptoms.

The employee shall receive as many days of administrative leave as required to abide by the public health guidance, mandates, and requirements issued by the Department of Public Health.   Such leave shall be provided to an employee for any days for which the employee is required to be excluded from SRC property or the employee’s child is unable to attend elementary or secondary school due to reasons related to COVID-19. To be eligible to receive paid administrative leave if the request is because the employee was restricted from being on SRC property, the employee must:

  1. Be fully vaccinated no later than 5 weeks after the effective date, April 5, 2022, of this amendatory ACT of the 102nd General Assembly;
  2. Provide proof of the employee’s positive COVID-19 test result within two college days of the request for leave. Please note: At home tests will NOT be accepted as proof of a COVID-19 diagnosis for approval to use COVID leave time.  A test from a third-party facility (pharmacy, urgent care, doctor’s office, etc.) must be provided Please email test result to humanresources@src.edu; or
  3. Provide a quarantine order from the State or Local Health Department due to a COVID-19 exposure.
  4. If you choose not to provide requested documentation you will code your time card as usual.

To be eligible to receive paid administrative leave if the request is to care for a child of the employee who is unable to attend elementary or secondary school, the employee must:

  1. Be fully vaccinated no later than 5 weeks after the effective date, April 5, 2022, of this amendatory ACT of the 102nd General Assembly;
  2. Provide proof that the child attends elementary or secondary school;
  3. Provide proof of the child’s positive COVID-19 test result within two college days of the request for leave. Please note: At home tests will NOT be accepted as proof of a COVID-19 diagnosis for approval to use COVID leave time. A test from a third-party facility (pharmacy, urgent care, doctor’s office, etc.) must be provided Please email test result to humanresources@src.edu; or
  4. Provide a letter from the secondary or elementary school or State of Local Health Department requiring the child to quarantine or be excluded from school property (with dates of exclusion) based on being a close contact with a person who is a confirmed case of COVID-19 or due to COVID-19 related symptoms.