3.2.9 – School Visitation Leave

POLICY:  Spoon River College recognizes that it benefits the parent, the child(ren), and the community when a parent is able to take time off from work to attend functions and meetings related to the education of the employee’s child(ren).  In compliance with Illinois State law 20 ILCS 147/1, Spoon River College allows eligible employees leave for school visitation.

SCOPE:

This policy applies to all Spoon River College employees with a minimum of fifty percent (50%) full-time equivalency and a minimum of six month continuous employment.

DEFINITIONS:

College Days: College Days or any references to “days” used in this policy will mean days in which the College is open for business.

Paid Time Off Leave:  For the purpose of this policy, paid time off leave refers to the paid time off an employee may accrue (personal time, PTO, vacation) based upon employment type and classification.

DETAILS:

  1. Eligible employees may use up to eight (8) hours of paid time off leave per calendar year to attend school conferences or classroom activities related to the employee’s child if the activity cannot be scheduled during non-working hours.
  2. Eligible employee is required to notify the immediate supervisor at least seven (7) College days before the leave is needed, unless it is an emergency. When advance notice is not possible, the employee must notify the supervisor as soon as possible.
  3. Time off for school visitation should be reported appropriately on timekeeping records.
  4. An employee may be requested to provide documentation for the school activities time off.
  5. Spoon River College may refuse to grant such visitation requests that would result in more than five percent (5%) of the workforce being absent at the same time.

PROCEDURE(S):

  1. Employee requests time off from supervisor a minimum of seven (7) College days before the leave is needed, unless it is an emergency.
  2. Employee accurately reflects time off on electronic timecard.