3.2.11 – Voting Leave

POLICY: In compliance with Illinois State law 10ILCS 205/1, Spoon River College allows employees leave during polling hours in order to vote in federal, state or local elections, both primary and general elections.

SCOPE:

This policy applies to all Spoon River College employees.

DEFINITIONS:

College Days: College Days or any references to “days” used in this policy will mean days in which the College is open for business.

Paid Time Off Leave:  For the purpose of this policy, paid time off leave refers to the paid time off an employee may accrue (personal time, PTO, vacation) based upon employment type and classification.

DETAILS:

  1. While all employees should be able to vote either before or after regularly scheduled work hours, when this is not possible due to work schedules, supervisors are authorized to grant a reasonable period of time, up to two hours of paid time off leave, during the work day to vote.
  2. Employees may request time off before 9:00 a.m. and after 3:30 p.m. to vote when voting is not possible due to a work schedule.
  3. Employee requests time off from supervisor a minimum of seven (7) College days in advance of Election Day.
  4. Time off for voting should be reported appropriately on electronic timecard.
  5. Employee requesting time off to vote must forward proof of voting leave to the Human Resources Office.
  6. Employees will not be disciplined for taking voting leave or for failing to vote.

PROCEDURE(S):

  1. Employee requests time off from supervisor a minimum of seven (7) College days in advance of Election Day.
  2. Employee accurately reflects time off on electronic timecard.