10.2 - Rescission of Awarded Degrees or Certificates
Last updated on April 18, 2023
POLICY: In order to correct an administrative error, Spoon River College has a process in place to rescind a student’s degree or certificate.
SCOPE:
This policy applies to all awarded degrees or certificates.
DETAILS:
- Occasionally, cases arise in which it is necessary to rescind a student’s degree or certificate to correct an administrative error. The most common circumstances are:
- A degree or certificate was issued with an error, such as listing the wrong degree or certificate. The mistakenly awarded degree or certificate must be rescinded in order for a new and correct degree or certificate to be awarded.
- A degree or certificate was issued, but the student had not fulfilled all graduation requirements.
- The Dean or Vice President is the appropriate officer to request to rescind a degree or certificate. Rescission of the degree or certificate is considered a “last resort.” For example, a course substitution may be a better remedy than rescinding a degree or certificate.
- If a degree or certificate rescission is necessary, the College must inform the student and make arrangements for the return of the diploma.
- In the case of rescinding a degree or certificate because it was awarded in error, the following information must be provided in writing by the Dean to the College Registrar:
- What was the nature of the error that resulted in the degree or certificate being incorrectly granted?
- When and how was the student informed of the rescission/replacement?
- Does the student currently have a diploma that reflects the error? If so, what arrangements have been made for the return of the erroneous diploma?
- Following approval of the request by the College Registrar, the Registrar’s Office will:
- Remove the degree/certificate conferred message from the student’s transcript, and if a corrected degree or certificate is being awarded, a new degree or certificate conferral message will be posted to the transcript. A corrected diploma will be processed and mailed to the student. Correct copies of a transcript will be sent to all recipients if transcripts were distributed prior to the amendment being made to the student’s record.
- Contact other College offices, such as Financial Aid, with the information related to the student’s change of record.